E-notarisation is where the notarised document and notarial certificate are in secure PDF form and contain my Qualified Electronic Signature. This can be submitted to the FCDO for an E-apostille. It is a suitable process where it is known that the receiving body overseas is happy to receive the document in this form and certain other conditions are met. 

I offer an E-notarisation and E-apostille service.

E-notarisation and remote notarisation are different processes. 

Remote notarisation is where a person signs a document with the notary witnessing by video conference call, not in a face-to-face meeting. The document can then be notarised either in traditional paper format or by E-notarisation. Some types of document cannot validly be executed in this way, for example affidavits and statutory declarations. There are a number of conditions to be met before remote notarisation can be used, which can be onerous and can involve more time and costs than in a face-to-face appointment.

For details of my availability and to make a booking, please go to: https://appointment.briskcloudware.com/book.html?r=Iz2mI1TL

When you are requesting notarial work, it helps if you can include the following details in your email to me:

1 Destination country

2 Type of document, e.g. power of attorney. If possible, attach a copy

3 Include any instructions you have received from the receiving body, e.g. a specific wording

4 Does the notarised document need an apostille or legalisation? (Details may be seen on my website)

5 Any deadlines or timescales

6 Anything else you think may be relevant

These details will allow me to check that I am in a position to assist you and to provide a cost estimate

Please note that birth, marriage and death certificates issued in the United Kingdom are Crown copyright. This means that they should not be photocopied for purposes related to someone’s identification or as evidence of a person’s birth, marriage or death. If an overseas body (which will probably not be aware that such documents cannot lawfully be photocopied) has asked for a notarised copy, a “Certified Copy of the Entry of Birth/Marriage/Death” must be obtained from the General Register Office. Please see: https://www.gov.uk/order-copy-birth-death-marriage-certificate.

Please note that the UK Government’s Legalisation Office will not add an e-apostille to UK birth marriage and death certificates. Such documents will need to be submitted in hard copy in order to obtain an apostille.

I am often asked to authenticate police checks for use overseas. In the United Kingdom these can be obtained from the ACRO Criminal Records Office, from Disclosure Scotland and the Disclosure & Barring Service (DBS). Generally, for the purposes of authenticating and attesting such documents, the ACRO police certificates are easier to work with and you can ask for them to be signed in “wet ink”. In contrast the Disclosure Scotland documents are not signed and therefore more difficult to process.

See: www.acro.police.uk/Police-Certificates

When a child is travelling overseas with only one parent or with someone who is not a parent, it is sometimes necessary, and usually advisable, for the adult who is travelling with the child to have an original travel consent document. This will be signed by the non-travelling parent or parents or the legal guardians of the the child. Sometimes the rules of a country through which the child will travel, or the airline or cruise or ferry company, require the document to be signed before a notary public. 

The starting point is to check if the countries or airline or other travel company require the consent to be on a specific form. If not, I can assist with drafting a travel consent declaration. This should be checked as being sufficient with the relevant immigration authorities, airline or travel company – I cannot perform that task. Also, you should check whether the notarised document needs an apostille or legalisation (please see information on this on this website).

In all cases, I need to see the non-travelling parent or parents sign in person and I need to see the child. I need to see the original passports of all parties and the child’s original birth certificate, which names the parents. Depending on circumstances, other documents may be needed too.

Travel consent documents need careful preparation and it is recommended that plenty of time is allowed to complete the process before travelling.

The FCDO has recently updated its policy on providing apostilles on UK birth, marriage certificates.

An apostille is a Government certificate certifying the signature/seal of a public official, in this case a Registrar of births, marriages and deaths. In the past, the FCDO’s Legalisation Office would make checks to verify the registrar’s signature. This will no longer happen. Certified copies of the entry of birth, marriage or death must bear a General Register Office seal in order to be accepted for an apostille.

As before, apostilles will not be affixed to photocopies of such certificates.

To save time that would otherwise be lost where birth, marriage or death certificates are rejected by the Legalisation Office, customers are advised to a obtain a certified copy of the respective entry from the General Register Office – which will have the necessary seal.

Please see: http://www.gov.uk/order-copy-birth-death-marriage-certificate

If you have any questions about documents that need notarising or legalising for Ukraine, please let me know. I will do my best to help support Ukrainian citizens who have notarial requirements during the current invasion of their country.

The United Kingdom Government’s Legalisation Office has informed notaries that it will continue legalising (issuing apostilles on) documents destined for use in Russia and Belarus at the present time. No doubt this could change.

Notaries are required to comply with the Government’s latest sanctions regulations: https://www.gov.uk/government/publications/russia-sanctions-guidance/russia-sanctions-guidance. 

Increasing levels of fraud in this country and overseas are causing many financial services providers to tighten their anti-money laundering procedures. Sometimes this involves a request for a copy of evidence of an individual’s home address to be notarised. This will often take the form of a copy of a utility or council tax bill linking the person to an address. It is common for there to be a requirement that the document is dated within a specific period, say the last three months. Since United Kingdom driving licenses can be up to 10 years old, they are of limited use as evidence of address.

If I am asked to notarise a copy of a utility bill or similar, I will need to see either the original document, if it was issued in paper form, or the original electronic document on the website of the issuing body. To verify an electronic document, you will need to (a) bring a printed copy of the electronic document and (b) when we meet, have access to a device on which you can enter the relevant website with your log-in details so that I can compare the printed copy with the original electronic document. (To be clear, I do not wish to have access to your login details.)