COVID-19 UPDATE

Friday, 26 June, 2020

Notarial work is affected by COVID-19 restrictions and guidance. Some notarial acts can be done remotely, for example where I am certifying a Companies House certificate. This work is unaffected. However, much notarial work involves me physically witnessing someone sign a document. This cannot be done remotely because there is no legal process in this country permitting remote notarial authentication and, even if there was, most destination countries would not recognise it. I may be able to offer notarial services on the following basis:

1) Provided that I am free from COVID-19 symptoms and not self-isolating.

2) Provided that you confirm that you are free from COVID-19 symptoms and not self-isolating.

3) Provided that social distancing can be maintained.

4) The Government currently advises, “During this time of unprecedented disruption, the UK Government is not asking all businesses to shut – indeed it is important for business to carry on.” I am committed to helping businesses and individuals that have overseas affairs to access notarial and legalisation services as best I can within Government guidelines.

5) The Foreign and Commonwealth Office’s Legalisation Office has re-opened with limited capacity and provided documents are submitted by registered consular agents, such as the agent I regularly use. Please see: www.get-document-legalised.service.gov.uk/select-service. Some embassies in London are closed for legalisation and some have now re-opened. Please contact me for specific details.

Please send me an email with your requirements and I will do my best to provide notarial and legalisation services if this is possible within Government COVID-19 regulations.

Legalisation update

Wednesday, 15 April, 2020

The Foreign and Commonwealth Office has re-opened its Legalisation Office, although with limited capacity at present, so apostilles are taking longer than usual to process. The current position may be seen at: https://www.get-document-legalised.service.gov.uk/select-service. This link also includes a letter from the FCO that can be downloaded describing an emergency procedure.

Documents will need to be submitted by a consular agent registered with the FCO. My consular agent is one of the agents permitted to do this.

Some embassies are currently providing legalisation services, and some have closed. If you have a document that needs urgent legalisation, please let me know and enquiries can be made as to the status of the relevant embassy.

Legalisation Update

Friday, 3 April, 2020

The Foreign and Commonwealth Office is working hard to reopen its Legalisation Office as soon as possible. The current position may be seen at: https://www.get-document-legalised.service.gov.uk/select-service. This link also includes a letter from the FCO that can be downloaded describing an emergency procedure.

When the Legalisation Office re-opens, capacity will be reduced and to start with documents will need to be submitted by a consular agent. My consular agent will be one of the agents permitted to do this.

Some embassies are currently providing legalisation services, and some have closed. If you have a document that needs urgent legalisation, please let me know and enquiries can be made as to the status of the relevant embassy.

Philippines – Legalisation update

Thursday, 9 January, 2020

Until recently, legalising a document for the Philippines was a two-step process, involving an apostille from the UK’s Foreign and Commonwealth Office (FCO) and then consular legalisation from the Philippine Embassy in London. The Philippines has recently joined 117 other countries with accession to the 1961 Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents. Accordingly, documents originating in the United Kingdom that are going to the Philippines only require an apostille issued by the FCO.

Christmas 2019

Sunday, 15 December, 2019

My office will close at noon on Tuesday 24th December 2019 and will re-open on Thursday 2nd January 2020. Please contact me by email if you wish to make an appointment either before or after the Christmas and New Year holiday.

How to find Time Central

Sunday, 15 December, 2019

If you use the what3words app on your smartphone, and you navigate to tones.answer.places, you will find yourself at the front door of Time Central.

Use of full names

Wednesday, 23 October, 2019

Many legal documents require the signatory to use their full name. A person’s name can be quite a complex issue, because of changes of name, not commonly using a middle name and changes of status, such as marriage. If a person’s name on a notarised document (for example a degree certificate) does not match EXACTLY the name in identity documents, then further evidence may be needed by the person or body receiving the notarised document in another country. I can provide a statutory declaration if required to explain the situation.

It is good practice always to use all middle names in all officials documents. It can save a lot of trouble at a future date in explaining why a person uses different names.

Where I am being asked to notarise a document which contains a different family name, I will need to see evidence of the change of name. For example if a person’s name has changed on marriage, I would need to see the marriage certificate.

Typically, French documents relating to property transactions use a woman’s family name before marriage. Where the woman is using her married name, and that is the name on her identity documents, again a copy of the marriage certificate will be needed in order to authenticate the document.

 

 

GDPR & Data Protection

Thursday, 24 May, 2018

There are many legal requirements relating to the data necessarily held by notaries, including the General Data Protection Regulation. Notarial services, like any legal services, depend on high standards of discretion and data protection. Therefore, we (Jonathan Kemp Notary Public) treat your personal data as if it was our own and in accordance with GDPR and other applicable laws.

We are registered with the Information Commissioner with registration no. Z1237397.

Please email if you have any queries.

Christmas and New Year

Friday, 22 December, 2017

The office will be closed over Christmas and will re-open on Tuesday 2nd January 2018.